Kill One MeetingKill One Meeting

Privacy Policy

Last updated: February 2026

Kill One Meeting ("we", "us", "the Service") is committed to protecting your privacy. This policy explains how we collect, use, and safeguard your information when you use our service.

1. Information We Collect

Account Information

  • Email address (used for authentication and communication)
  • Name (optional, for personalization)
  • Team name and settings

Calendar Data (Google Calendar)

When you connect Google Calendar, we access the following in read-only mode:

  • Meeting titles
  • Attendee email addresses
  • Meeting duration and recurrence patterns
  • Calendar event IDs

We do not access: meeting descriptions, attached documents, video call recordings, or any content within meetings.

Slack Data

When you connect Slack, we access:

  • Workspace ID and team name
  • User IDs for sending direct messages
  • Responses to rating prompts

We do not access: channel messages, private conversations, files, or any content outside of our rating interactions.

Usage Data

  • Meeting ratings (1-5 scores) and optional comments
  • Experiment choices and outcomes
  • Service interaction logs
  • Anonymized web analytics (page views, browser type, session duration, performance metrics — no personal identifiers, only loaded with your consent)

2. How We Use Your Information

  • Provide the Service: Sync calendars, send rating prompts, generate reports, and track experiments.
  • Improve the Service: Understand usage patterns and optimize features.
  • Communicate: Send weekly/monthly summaries, service updates, and respond to support requests.
  • Billing: Process payments securely via a third-party payment processor.

3. Legal Basis for Processing

We process your data based on:

  • Contract performance: To deliver the service you signed up for.
  • Consent: When you connect integrations or opt into communications.
  • Legitimate interests: To improve our service and ensure security.

4. Data Sharing

We do not sell your data. We share data only with trusted third-party service providers who help us operate the Service, including:

  • Cloud infrastructure: Hosting and data storage (EU-based)
  • Payment processing: Secure billing and subscription management
  • Email delivery: Transactional emails (summaries, rating prompts, notifications)
  • Calendar integration: Read-only access to your connected calendar
  • Messaging integration: Sending rating prompts via your connected workspace
  • Analytics: Anonymized usage statistics and performance monitoring

All providers are bound by data processing agreements. A detailed list of sub-processors is available upon request.

5. Data Retention

  • Active accounts: Data is retained while your account is active.
  • Closed accounts: Data is deleted within 30 days of account closure, except where required by law.
  • Meeting data: Historical meeting data older than 12 months may be automatically archived or deleted.

6. Your Rights

Under GDPR, UK GDPR, and similar regulations, you have the right to:

  • Access: Request a copy of your personal data.
  • Rectification: Correct inaccurate data.
  • Erasure: Request deletion of your data.
  • Portability: Receive your data in a structured format. To request a data export, contact hello@killonemeeting.com.
  • Restriction: Limit how we process your data.
  • Objection: Object to processing based on legitimate interests.
  • Withdraw consent: Disconnect integrations at any time.

To exercise these rights, contact us at hello@killonemeeting.com.

7. International Transfers

Your data is primarily processed within the European Union. When data is transferred outside the EU/UK, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or adequacy decisions.

8. Security

We protect your data through:

  • Encryption in transit (TLS) and at rest
  • Secure authentication (magic links, no passwords stored)
  • Minimal data access (read-only calendar permissions)
  • Regular security reviews

See our Security page for more details.

9. Children's Privacy

Kill One Meeting is designed for business use and is not intended for individuals under 18 years of age. We do not knowingly collect data from children.

10. Changes to This Policy

We may update this policy from time to time. We will notify you of significant changes via email or through the Service. Continued use after changes constitutes acceptance.

11. Contact Us

For privacy-related questions or to exercise your rights, contact us at:

hello@killonemeeting.com